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Moving your office or data center is far more complex and challenging than moving your residence. It is because mission critical information is at risk during each point of the move, which opens the door to data breaches within your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.

Make sure you use a professional office moving company that is compliant with all federal and state records management laws. These businesses can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Despite having the help of these professional office movers, you may still find steps you must try protect your sensitive data as well as your business before the move.

Select a Project Manager
Assigning a team member to oversee the complete move is crucial during your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with the office mover, and manage any relocation conditions that might arise.

Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture you don’t use to the new location. Go through your workplace and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that can be destroyed or donated. Your workplace moving company may have a disposal service that may remove and dispose of the items for you.

Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly as well. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.

A specialist office moving company will use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can . These methods include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to cut the seal to only one person.

Store Old Records Wisely
Old records are at high risk for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, 搬屋紙箱 any record that contains customer data or company information puts your organization at significant risk. Your very best option is to use an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the brand new location, and you can reduce your risk for data breaches along the way.

Hire the proper Office Mover
There’s a big difference between utilizing an experienced office moving company and a normal mover that doesn’t specialize in commercial relocation. You need to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.

A professional office mover will make the relocation process as seamless as you possibly can, which means your company will be back up and running quickly following the move. Some things to look before you hire an office moving company include:

? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assist with help you set up at the new location
? Employees who have undergone extensive background checks and are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA

If your organization is planning an office move, you almost certainly already understand the complexity of the procedure and the significance of putting your sensitive data in the hands of a mover you can trust. You only desire to work with a reputable office moving company that uses best practices and cutting-edge equipment.